Terms and conditions
These conditions explain the rights, obligations and responsibilities of all parties to this Agreement.
Where we use the word “you” or “your” it means the Customer; “we”, “us” or “our” means, as the circumstances require, Greenfrog Movers (Greenfrog Ltd)/or any of its subsidiaries with whom you are contracting.
We recommend you arrange insurance to cover your goods and/or premises beyond the Goods In Transit Insurance that is provided by Greenfrog Movers. See clauses 8, 9, 10 and 11 which set out our liability to you for loss of or damage to goods and property.
- If we supply any additional services that were not part of the initial agreement and quote we withhold the right to charge accordingly.
- Payments are to be made via bank transfer or cheque. We do not accept card payments.
- Unless otherwise stated, we require a 50% deposit to confirm your booking.
1. Our Quotation
Our quotation, unless otherwise stated constitutes the entire agreement between the parties together with these terms and conditions but it does not include customs duties, port charges and inspections or any other fees or taxes payable to government bodies or otherwise arising from the removal or introduction of your property into or out of the United Kingdom or any other jurisdiction. We may change the price or make additional charges if circumstances are found to apply which have not been taken into account when preparing our quotation and confirmed by us in writing. These include:
- The quotation is not accepted in writing within 28 days, or the removal is not carried out or completed within three months.
- Our costs may change because of currency fluctuations or changes in taxation or freight, fuel, ferry or toll charges beyond our control.
- We supply any additional services that were not part of the initial agreement and quote.
- The stairs, lifts or doorways are inadequate for free movement of the goods without extra personnel or equipment to complete or access is prohibited beyond 20 metres from the doorway to the building where the removal is to take place.
- We have to pay parking or other fees, fines or congestion charges in order to carry out services on your behalf.
- There are delays or events outside our reasonable control.
- There will be an extra charge for taking goods to a refuse/recycling centre. In any such circumstances, adjusted charges will apply and become payable.
2. Work not included in the Quotation
Unless agreed by us in writing, we will not:
- Disconnect, re-connect, dismantle or re-assemble appliances, fixtures, fittings or equipment.
- Take up or lay fitted floor coverings.
- Move items from a loft, unless properly lit and floored and safe access is provided.
- Dismantle or assemble garden furniture and equipment including but not limited to: sheds, greenhouses, garden shelters, outdoor play equipment and satellite dishes.
We are not authorised or qualified to carry out such work.
3. Your responsibility
It will be your sole responsibility to:
- Arrange adequate insurance cover for the goods submitted for removal beyond the transit insurance that we provide ( £10,000 liability ) and to ensure you are insured against all insurable risks as our liability is limited under clause 9.
- Obtain at your own expense, all documents, permits including parking or visitor permits or vouchers or relevant change for the parking metres, permissions, licences, customs documents and any other documents necessary for the removal to be completed. This includes reserving a suitable parking place/suspension bay within close proximity of the property for our vehicle/s.
- Be present or represented during the collection and delivery of the removal. We are not responsible for any goods if the location or property is left unattended.
- Ensure authorised signature on agreed inventories, receipts, job sheets or other relevant documents by way of confirmation of collection or delivery of goods.
- Take all reasonable steps to ensure that nothing that should be removed is left behind and nothing is taken away in error.
- Arrange proper protection for goods left in unoccupied or unattended premises, or where other people such as (but not limited to) tenants or workmen are, or will be present.
- Prepare adequately and stabilise all appliances or electronic equipment prior to their removal.
- Empty, properly defrost and clean refrigerators and deep freezers. We are not responsible for the contents.
- Provide us with a contact address for correspondence during removal transit and/or storage of goods.
4. Goods not to be submitted for removal or storage
Unless previously agreed in writing by a director or other authorised company representative, the following items must not be submitted for removal or storage and will under no circumstances be moved or stored by us. The items listed below may present risks to health and safety and of fire:
- Prohibited or stolen goods, drugs, pornographic material, potentially dangerous, damaging or explosive items, including gas bottles, aerosols, paints, firearms and ammunition.
- Jewellery, watches, trinkets, precious stones or metals, money, deeds, securities, stamps, coins, or goods or collections of any similar kind.
- Plants or goods likely to encourage vermin or other pests or to cause infestation or contamination.
- Perishable items and/or those requiring a controlled environment.
- Any animals, birds or fish.
- Goods which require special licence or government permission for export or import.
If we do agree to remove such goods, we will not accept liability for loss or damage unless we are negligent or in breach of contract, in which case all these conditions will apply.
If you submit such goods without our knowledge we will make them available for your collection and if you do not collect them within a reasonable time we will apply for an appropriate court order to dispose of any such goods found in the consignment without notice. You will furthermore pay to us any charges, expenses, damages, legal costs, interest or penalties incurred by us.
You are responsible for obtaining all permits, licences or any other documents required to transport your goods into another jurisdiction than England and Wales. We are not responsible for any loss of damage caused by failure to do so, including, but not limited to, the confiscation of your goods. Further, you will indemnify and hold us harmless in respect of any loss, damage or costs caused by your failure to obtain such permissions, including, but not limited to, any fines.
5. Ownership of the goods
By entering into this Agreement, you guarantee that:
- The goods to be removed and/or stored are your own property, or
- The person(s) who own or have an interest in them have given you authority to make this contract and have been made aware of these conditions.
- You will provide us with a full indemnity and pay us in respect of any claim for damages and/or costs brought against us if the statement in 5 (I) or (II) is not true.
6. Charges if you postpone or cancel the removal
By agreeing to undertake the removal or storage we incur costs in preparing for it and also lose the opportunity to undertake further work and a firm commitment had been agreed then a payment may be sought to recompense for any resources used in the planning and or execution of the customers move.
If a complete cancellation is received, and without prior purchase of a Cancellation Waiver, then the following will apply in order to meet the incurred costs in personnel and resources of Greenfrog Movers:
- More than 10 working days – no charge.
- Between 8 – 10 working days inclusive before the Services were due to start no more than 30% of the price for the Services.
- 7 working days or less before the Services start no more than 60% of the price for the Services.
- On the day of the Services are due to start 100% of the price for the Services.
Unless otherwise agreed by us in writing:
- Payment is due immediately upon acceptance of the contract. Payment is required via bank transfer or cheque. We do not accept card payments.
Any outstanding balance incurred through additional charges, such as additional materials, services or box rental, is to be settled no later than the day after completion of the removal.
If you have agreed a QUOTED removal at the time of booking, payment is required the day before commencement of the removal.
For all hourly removals the minimum hourly payment required to confirm the booking will be taken the day before commencement of the removals with the outstanding balance taken the day after completion of the removal.
- You may not withhold any part of the agreed price.
- In respect of all sums which are overdue to us, we will charge interest on a weekly basis calculated at 8% over the Bank of England base rate.
- All discussions regarding payment must be with an authorised representative of the Company and not with the Staff carrying out the removal or storage.
- There is a minimum period allotted for the removal or storage of two hours.
- VAT will be added to the cost of the removals or storage at the prevailing rate.
- We reserve the right to set off any charges which might otherwise be due to you, any sums due to us from you in relation to the contract or any other contract between you and us.
8. Determination of amount of our liability for loss or damage
In the event of direct loss (excluding any consequential losses) of or damage to your goods caused by negligence on our part, our liability to you is to be assessed as a sum equivalent to the cost of their repair or replacement, taking into account their age, wear and tear, depreciation and condition immediately prior to their loss or damage, subject to a maximum liability of £40 per item.
For the avoidance of doubt, all liability and compensation for loss shall be calculated as above and not on a “new for old” basis. We will always seek to repair an item in the first instance in which case the damage will be limited to the repair costs. We do not accept liability for loss of or damage to goods confiscated, seized, removed or damaged by Customs Authorities or other Government Agencies unless we have been negligent or in breach of contract.
We will accept liability for loss or damage:
- Arising from our negligence whilst the goods are in our physical possession, or
- Whilst the goods are in the possession of others if the loss or damage is established to have been caused by our failure to pack the goods to a reasonable standard where we have been contracted to pack the goods that are subject to the claim. (Pending a packing Service provision)
- Where we engage an international transport operator, shipping company or airline to convey your goods, to the place, port or airport of destination, we do so on your behalf and subject to the terms and conditions set out by that carrier;
- If the carrying vessel should for reasons beyond the carriers control fail to deliver the goods or route them to a place other than the original destination, you may have limited recourse against the carrier depending upon the carriers terms and conditions of carriage. You may be liable for General Average contributions (e.g. the costs incurred to preserve the vessel) and salvage charges or the additional cost of onward transmission to the place, port or airport of destination. These are insurable risks and it is your responsibility to arrange adequate marine/transit cover.
An Item is defined as:-
The entire contents of a wardrobe, drawer, box, parcel, package, carton, or similar container; and any other object or thing that is moved, handled by us.
Property placed into storage will be subject to the insurance liabilities of the storage provider. The limit of insurance will be highlighted in any quote and arrangements where possible can be made to increase the insurance limit with that provider via Greenfrog Movers.
9. Damage to premises or property other than goods
Because third party contractors are frequently present at the time of collection or delivery, our liability for loss or damage is limited as follows:
- If we cause loss or damage to premises or property other than goods for removal as a result of our negligence or breach of contract, our liability shall be limited to making good / repairing the damage. You have a responsibility to ensure that you have household insurance that covers the work carried out by contractors and is valid on the day of your removal. If responsible we will pay any excess up to a maximum of £100.
- If we cause damage as a result of moving goods under your express instruction, against our advice, and where to move the goods in the manner instructed is likely to cause damage, we shall not be liable.
- If we are responsible for causing damage to your premises or to property other than goods submitted for removal and/or storage, you must note this on the worksheet or delivery receipt or contact us direct as soon as practically possible or within a reasonable time. This is fundamental to the Agreement.
10. Exclusions of liability
In respect of our liability, we will not be liable for loss of or damage to your goods as a result of non-delivery or mis-delivery, unless we have been negligent.
We shall not be liable for loss or damage caused by fire or explosion. It is your responsibility to insure your goods against fire or explosion.
We will not be liable for any loss of, damage to, or failure to produce the following goods:-
- Bonds, Securities, Stamps of all kinds, Manuscripts or other Documents or Electronically held Data Records, Mobile Telephones;
- Plants or goods likely to encourage vermin or other pests or to cause infestation or contamination;
- Perishable items and/or those requiring a controlled environment;
- Furs exceeding £100 in value, Jewellery, Watches, Precious Stones and Metals, Money, Coins, Deeds;
- Any animals, birds or fish.
We will not be liable for any loss of, damage to, or failure to produce the goods if caused by any of the following circumstances:-
- By war, invasion, acts of foreign enemies, hostilities (whether war is declared or not), civil war, terrorism, rebellion and/or military coup, Act of God, fires, flood, tempest or other adverse weather conditions, industrial action or other such events outside our reasonable control;
- Loss or damage arising from Chemical, Biological, Bio-chemical, Radioactive, Electromagnetic activity and or weapons and Cyber Attack;
- Perishable items and/or those requiring a controlled environment;
- Indirect or consequential loss of any kind or description including loss of profits; business interruptions; loss of contracts; or loss of revenue whatsoever and howsoever arising;
- By normal wear and tear, natural or gradual deterioration, leakage or evaporation or from perishable or unstable goods. This includes goods left within furniture or appliances;
- By vermin, moth, insects and similar infestation, damp, mould, mildew or rust;
- By cleaning, repairing or restoring unless we arranged for the work to be carried out;
- By change to atmospheric or climatic conditions such as dampness, mould, mildew, rusting, tarnishing, corrosion or gradual deterioration unless directly linked to ingress of water;
- For any goods in wardrobes, drawers or appliances, or in a package, bundle, carton, case or other container not both packed and unpacked by us;
- Loss of or damage to china, glassware and fragile items unless they have been both professionally packed and unpacked by us or our Subcontractor. In the event of an accident involving an owner packed container where damage would have occurred irrespective of the quality of the packing, then our liability is limited to £100 or its actual value whichever is less;
- For electrical or mechanical derangement to any appliance, instrument, clock, computer or other equipment unless there is evidence of related external damage;
- Loss or damage of motor vehicles caused by scratching, denting and marring unless you obtain from us a pre-collection condition report;
- Loss or damage to a vehicle whilst being driven or for the purpose of being driven under its own power other than for the purpose of loading onto or unloading from the carrying conveyance or container. Loss or damage sustained by accessories and removable items unless lost with the vehicle;
- For any goods which have a pre-existing defect or are inherently defective;
- For any goods not delivered or mis–delivered;
- For complying with any acts, regulations, bye laws, orders or restrictions imposed by any government or authority (public or local); and
- Theft of any goods. No staff member shall be separately liable to you for any loss, damage, mis-delivery, errors or omissions under these terms. Our liability will cease upon handing over goods from our warehouse or upon completion of delivery.
11. Time limit for claims
For goods which we deliver, you must notify us in writing of any visible loss, damage or failure to produce any goods at the time of delivery.
If you or your agent collects the goods, you must notify us in writing of any loss or damage at the time the goods are handed to you or your agent.
Notwithstanding clauses 9, 10 and 11 we will not be liable for any loss of or damage to the goods unless a claim is notified to us, or to our agent or the company carrying out the collection or delivery of the goods on our behalf, in writing as soon as such loss or damage is discovered (or with reasonable diligence ought to have been discovered) and in any event within seven (7) days of delivery of the goods by us.
The time limit for notifying us of your claim may be extended upon receipt of your written request provided such request is received within seven (7) days of delivery. Consent to such a request will not be unreasonably withheld.
12. Delays in transit
Other than by reason of our negligence or breach of contract, we will not be liable for delays in transit. Without prejudice to the generality of the foregoing, we will not be responsible for delays in shipping transit of goods via sea.
Job arrival times are estimates only. We do our best to be on time, but circumstances beyond our control may cause delays. No discounts are offered.
If through no fault of ours we are unable to deliver your goods, we will take them into store. The Agreement will then be fulfilled and any additional service(s) including storage and delivery will be at your expense.
13. Our Right to Hold the Goods (lien)
We shall have a right to withhold and/or ultimately dispose of some or all of the goods until you have paid all our charges and any other payments due under this or any other Agreement. These include any charges that we have paid out on your behalf. While we hold the goods you will be liable to pay all storage charges and other costs incurred by our withholding your goods and these terms and conditions shall continue to apply.
If there is a dispute arising from this Agreement, which cannot be resolved between the parties or by any Applicable Dispute Resolution Scheme, it may (without prejudice to any other claim procedures available to either party) be referred by either party to an Arbitration seated in London, England (within the meaning of the Arbitration Act 1996) where the case will be independently determined by an arbitrator agreed by the parties, or failing such agreement, nominated by the President of the Chartered Institute of Arbitrators of England and Wales.
15. Our right to sub-contract the work
We reserve the right to subcontract some or all of the work; in particular, but not limited to, the sub-contracting to a third party or parties the shipping of your goods via sea. If we sub-contract, then these conditions will still apply save to the extent that nothing in these terms and conditions shall confer on any other third party any benefit or right to enforce these terms and conditions.
16. Route and method
We have the discretion to choose the method and route by which to carry out the work. Unless it has been specifically agreed otherwise in writing in our Quotation, other space/volume/capacity on our vehicles and/or the container may be utilised for consignments of other customers.
If you stipulate the routes/procedures or facilities to be used and or followed, you will be liable for any loss or damage or other consequences resulting from our compliance or attempts to comply with such stipulations.
17. Applicable law
This contract, and all disputes arising out of the performance of it, shall be governed by and construed in accordance with the laws of England. The parties submit to the exclusive jurisdiction of the English Courts to resolve any and all disputes in relation to this contract, including, but not limited to, its performance.
18. Your forwarding address
If you send goods to be stored, you must provide an address for correspondence and notify us if it changes. All correspondence and notices will be considered to have been received by you seven days after sending it to your last address recorded by us. If you do not provide an address or respond to our correspondence or notices, we may publish such notices in a public newspaper in the area to or from which the goods were removed. Such notice will be considered to have been received by you seven days after the publication date of the newspaper. Note: If we are unable to contact you, we will charge you any costs incurred in establishing your whereabouts.
19. List of goods (inventory) or receipt
A list of goods (inventory) is not produced unless requested in writing. Where we produce a list of your goods (inventory) or a receipt and send it to you, it will be accepted as accurate unless you write to us within 10 days of the date of our sending, or a reasonable period agreed between us, notifying us of any errors or omissions.
20. Revision of storage charges
We review our storage charges periodically. You will be given 30 days writing of any increases.
21. Access to Storage
We will endeavour to arrange any storage visit on your behalf and a fee up to £30 may be applicable for any such visit, which is payable when you request access to the goods.
22. Our right to Sell or dispose of the Goods
If payment of our charges relating to your goods is in arrears, and on giving you three months notice, we are entitled to require you to remove your goods from our custody and pay all money due to us. If you fail to pay all outstanding amounts due to us, we may sell or dispose of some or all of the goods without further notice. The cost of the sale or disposal will be charged to you. The net proceeds will be credited to your account and any eventual surplus will be paid to you without interest. If the full amount due is not received, we may seek to recover the balance from you. If you fail to collect the goods from storage as agreed, we reserve the right to sell the goods. The net proceeds will be credited as above.
If payments are up to date, we will not end this contract except by giving you three months notice in writing. If you wish to terminate your storage contract, you must give us at least 10 working days notice. If we can release the goods earlier, we will do so, provided that your account is paid up to date. Charges for storage are payable to the date when the notice should have taken effect. We reserve the right to refuse, cease or to stop the job at any time if our staff are verbally or physically abused.
24. Validity and Severance
If any of these provisions is held to be illegal or unenforceable, in whole or in part, under an enactment or rule or law, then that provision shall to the extent necessary and insofar as permitted by law (i) be deemed not to form part of these terms and conditions; and (ii) be deemed to be replaced by such provision as is valid and enforceable and which is as close as permissible to the invalid or unenforceable provision. The validity and enforceability of the remainder of these Conditions shall not be effected. For the avoidance of doubt, although this contract is governed exclusively by the laws of England and Wales, if there are any mandatory rules of a foreign jurisdiction which are found to apply to this contract nonetheless, and if such mandatory rules render any provision of this contract illegal or unenforceable, than that provision shall to the extent necessary and insofar as permitted by the law governing this contract
(i) be deemed not to form part of these terms and conditions; and (ii) be deemed to be replaced by such provision as is valid and enforceable and which is as close as permissible to the invalid or unenforceable provision. The validity and enforceability of the remainder of these Conditions shall not be effected.
25. Variation of these Terms and Conditions
Variations to these Terms and Conditions may only be made in writing by the Directors of Greenfrog Movers (Greenfrog Ltd) and only by express reference to this provision.